Operations Coordinator

Elliotts is a family-owned builders merchant that’s been helping the south build since 1842. We’re in the business of doing great work with great people. Become part of our incredible team!

An exciting opportunity has arisen to join our Operations team, being primarily responsible for the coordination of activities associated with Transport, Health & Safety and Facilities Management.

This role supports the Operations team by ensuring that we are effectively organised across all platforms for ease of document retrieval, whilst assisting to question operational processes to establish their effectiveness and mitigate risk.

Further, you will provide first line office support, dealing effectively and professionally with requests and maintaining excellent customer service.

Key Responsibilities

 Transport

  • To support on the planned and reactive maintenance of over 60 commercial vehicles, 60 company cars, as well as all grey fleet and various transport related plant assets such as mechanical lifting aids
  • The compilation of driver defect sheets; creating a continuous audit trail for defect rectifications, providing support to review returned inspection sheets for quality of completion
  • To assist in the creation of reference material that relates specifically to the management of the operator’s license
  • Interface with our insurers whenever necessary on motor claims, developing procedures and documentation to evident the reporting of accidents   
  • Plan and co-ordinate routine training requirements for all employees on plant assets, such as, mechanical lifting aids, ensuring standards are maintained in-line with legislation and industry knowledge

 Health & Safety

  • To offer support, guidance and encouragement to all employees ensuring full engagement in Safety Cloud (Health & Safety management software)
  • To ensure that all new starters are fully inducted into the company appropriately, working in conjunction with HR and the relevant line manager
  • The completion of routine driver license and driver eye sight checks, ensuring specifically that drivers hold the correct license entitlement (driving license and CPC)
  • Plan and coordinate routine training requirements for all employees such as, first aid, fire marshal and IOSH managing safely, ensuring standards are maintained in-line with legislation and industry knowledge
  • Interface with our insurers whenever necessary on incident investigation and document retrieval

Facilities

  • To act as a conduit helping to support the operations team to ensure that the estate is maintained to optimum efficiency; buildings, equipment, working environment
  • To lead on the organisation of supplier documentation associated with facilities management such as, waste, fuel, intruder alarms, ensuring ease of document retrieval and sufficient visibility of supplier contracts
  • To ensure all statutory compliance records are in place and kept up to date in-line with legislation and industry knowledge such as; asbestos surveys, work equipment checks, fire risk assessments
  • To put forward recommendations for new suppliers, systems and processes which will refine working practices, assisting to streamline tasks and improve visibility and continuity across the estate
  • To support office management tasks centrally such as, liaison with cleaners, corporate clothing, car parking    

 Requirements

  • Excellent organisational skills and time management – must have the ability to manage multiple projects at the same time
  • Offer a high-level service that is effective and efficient – in this role it is essential to provide attention to detail
  • A proactive approach to work – you get things done and use initiative
  • A good working knowledge of IT – confident to create, interrogate and fully utilise fleet asset and work management databases, specifically with spreadsheets
  • You will be confident in your capability and will be looking to develop and build upon your existing skills
  • Willingness to undertake continued professional training, for example, 1-day IOSH Managing Safely training
  • Outgoing, friendly and commercially aware
  • A people person with the confidence to speak at all levels

 

Usually responds within a month

Or, know someone who would be a perfect fit? Let them know!

Head Office

SO14 5AG
SO14 5AG Southampton Directions View page

Perks of the job

Working for a sixth-generation success story isn’t enough?! Sure, there’s more to it than working for an award-winning family-owned business.
As well as competitive pay and some friendly colleagues to hang out with, you’ll enjoy some first-rate benefits, including:

  • Unlimited training

    There’s no cap on how much we’ll invest in your career. Join Elliotts and you’ll take ownership of your own development, with endless opportunities to learn, grow and develop.

  • Profit Share

    We run this business together, so when we do well, so do you!

  • Employee Assistance

    All staff have free access to a 24/7 employee assistance programme.
    It’s confidential and designed to help you and your family cope with everyday issues before they become a big problem.

  • Generous pension contribution

    We contribute 5.5% of salary to your workplace pension. That’s 2.5% higher than the government minimum.

What's it like at Elliotts?

One word comes up all the time. Friendly.

We’re not big on bureaucracy. But we ace ambition.

And when you need help, you’ll have some of the brightest, friendliest people at hand. 

Already working at Elliotts?

Let’s recruit together and find your next colleague.

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